You know workflow automation can make your business run more smoothly. But did you know it can also improve employee morale, reduce human error, and save you money?
31% of organisations polled had fully automated at least one operation. Automating workflows means reducing human error because there’s less opportunity for workers to make mistakes when you’re specifying the exact steps they need to take.
It means faster, more accurate processes for employees who have to complete repetitive tasks on a daily basis. And it can even mean increased employee satisfaction due to reduced stress and improved consistency among coworkers. In this article, we’ll explore 12 benefits of workflow automation you may not have considered:
1. Reduce Errors
One of the biggest benefits of automating your workflows is the reduction of human error. There are few things more frustrating than spending hours on a project, only to realize there was an error buried somewhere in your work that you missed.
When you automate your workflows, it ensures everyone on your team is working from the same set of steps. This eliminates the need for human interpretation, because there are no questions about what a particular task entails – it’s spelled out in exacting detail.
2. Save Money
One of the most obvious benefits of workflow automation is how it can save you money. The less time workers spend creating documents or doing other tasks, the more time they can be focused on their primary responsibilities.
According to 41% of respondents, automation is used substantially or across many functions. When you’re automating workflows, you’re also making life easier for your employees. There’s less need for training, and they won’t feel like they have to waste time trying to find answers that should already be there in the first place.
This can even lift spirits among employees whose morale may have been down because of overly-long processes that frustrated them on a daily basis.
3. Improve Human Resources
Workflow automation has a big impact on your human resources department. By automating the processes, it’s easier for HR to identify how employees are spending their time and to hold them accountable for how they’re utilizing the company’s resources.
This has obvious benefits when it comes to employee performance evaluations and identifying training needs. It’s also helpful because each employee is working from the same set of steps, which means there are no inconsistencies in what is expected of them – a huge bonus when trying to improve a company culture that encourages growth and creativity.
4. Improve Collaboration
When you’re automating your workflows, you encourage better collaboration throughout the company. Instead of having a department that works in isolation and occasionally needs to communicate with others to get a job done, everyone is working from the same set of steps.
This means there’s no need for conversation or back-and-forth when it comes to getting work done. If a task can be automated, it will be easier for employees to understand what needs doing and how to get it done quickly.
5. Improve Employee Morale
Fewer errors and fewer questions about what needs done mean a more positive work environment that boosts employee morale. When your employees are more positive and happier, a lot of the stress that can lead to burnout is eliminated.
It also means employees will be happier because they’re able to get tasks done quickly and without stress. When employees aren’t bogged down with unnecessary tasks, they have time to do the things that really excite them about their positions.
6. Improve Training Opportunities
Because you’re reducing human error, you can take the training budget and apply it toward something else – like re-training workers so they can learn a new skill or develop an existing one further.
As business processes change or are refined, training budgets will eb and flow in response. When your workforce knows how to run those processes, it means there’s no need for re-training and you can get more use out of the training budget.
7. Create a More Consistent Environment
With workflow automation, you’re creating a consistent environment. When everyone is working from the same set of steps, it means there are no questions about how tasks are performed – this eliminates the need for constant communication and the gatekeeping that can come with interruptions at unexpected times.
This consistency also means everyone is working from the same set of instructions. This can have a huge impact when it comes to making sure employees are doing the right thing and following company policies. It can also help reduce the number of mistakes that happen because of inconsistent work processes.
8. Improve Organizational Efficiency
Workflow automation helps improve your organizational efficiency. When every department is working from one set of steps, it’s easier for them to coordinate with each other and make sure things are done according to their own processes and in a timely manner.
13% of the firms polled are adopting intelligent automation at scale (51+ automations); 23% are implementing (11-50 automations); and 37% are piloting (1 – 10 automations).
This makes all your departments more efficient, which can lead to increased productivity and lower costs. If each department is sure of what needs to be done and how it needs to be done, they won’t incur unnecessary expenses by doing extra tasks they don’t need to.
9. Reduce Stress Levels
With workflow automation, you can reduce the stress levels of your employees. When everyone is working from the same set of steps, there are fewer questions that need answering or decisions that have to be made on a daily basis.
Workflow automation enables teams to work more efficiently with less stress and reduced confusion over which step has been taken or what action needs to be taken next. It’s also far less time-consuming for all employees, so when employees are stressed over one faulty process, it doesn’t drag down their morale as much.
10. Improve Automation Results
When you automate your workflows, you improve the effectiveness of your work – and lower costs along the way. You can reduce worker errors and clarify processes that are causing problems. By reducing human error and simplifying processes, you increase efficiency and the effectiveness of your operations.
When everyone is on the same page about how to do what needs to be done, there’s no confusion about how things should be done or why tasks are taking longer than they should. The same can be said for business owners and managers who benefit from the consistency of your company processes.
11. Redefine the Workplace
Workflow automation has the potential to redefine how you think about your workforce and your workplace. Instead of thinking of employees as people who are wasting time, instead you can think of them as people who are helping to save you time and money.
When you regard your employees as part of a system that is improving your business processes and saving you time, you’re more likely to invest heavily in their training and development opportunities. This will lead to better results, better employee morale and a more productive workplace.
12. Reduce Stress on Employees
Workflow automation can help reduce the stress levels on employees who already have stressful jobs. When employees are able to concentrate on tasks that are actually enjoyable or interesting instead of the drudge work that can be done faster by a computer, they’re less likely to burn out or get sick from stress-related illnesses.
This means that every employee is more likely to be healthy and productive on the job, lessening the amount of stress placed on your workplace. This can mean better results from your employees and lower costs for you.
How Does Workflow Automation Work
A workflow automation system is made up of processes that are linked. These processes have steps and you can use them to automate your work. Each step is based on a set of instructions that tell your system how to perform the task.
When a change or event occurs, it’s checked for and handled by your automation process. If there’s an error or no change, the next step in the process is carried out automatically by your automated workflows.
The sales team at any company is responsible for a lot of tedious tasks, like inputting data from marketing campaigns or automated processes. Having a good marketing strategy can help make these tasks less tedious, and even help the sales team close more deals.
The market for workflow automation and related technologies is expected to reach $5 billion USD by 2024, rising at a rate of 20% per year.
The automation tool is a great help for the marketing team to automating repetitive tasks and automating tasks. It helps the business development by providing a hassle free environment.
There are two types of automation: computer-based automation and manual automation. Computer-based automation works with software, while manual automation works with apps on computers or smartphones.
How to Make the Most Out of Automation at Work
Marketing automation software can help businesses automate their marketing activities and workflows. This can include tasks like data entry, email marketing, social media campaigns, and targeted ads. Automating these activities can save businesses time and money, and help them to better target their customers.
Respondents stated they used RPA the most (31%) and AI the least (18%) of the many workflow automation alternatives.
If you’re looking for an automation process, you can choose the one that best suits your needs. And if you’re wondering how to make the most of it, here are a few things to keep in mind:
1. Who Uses It
The first step in choosing the right workflow automation system is to consider who will be using it. For example, if you’re automating processes within your company office, workflows can be designed differently than those designed for people who work remotely or outside of your company.
2. What Does Your Workflow Need
The next step is to think about what your workflow needs. What you want to automate depends on that.
For example, if you’re looking for a flowchart to help you manage a large project, then a process automation system that gives you the ability to create custom workflows for the people working on the project can be ideal.
If considering automating office processes, such as those who don’t necessarily have access to computers but may have access to a personal smartphone, then an app that allows employees to work through an existing process without having to use multiple interfaces may be more useful.
3. How Can it Save You Time
The third step is to understand how you can automate processes that will save you time and money. Some of the ways that workflow automation can save you time include reducing the number of steps in a process and capturing data.
If it saves you a lot of steps, that makes it much easier for your employees to focus on tasks they enjoy and make them more efficient at their jobs. And if it automatically captures data as part of a larger system, then every step of your process will be captured instead of relying on employees to manually record details in spreadsheets or other databases.
4. How Secure is It
The next thing to consider is how secure your workflow automation system will be. When it comes to workflow automation, security can mean the difference between hiring or retaining an employee.
It can also mean the difference between a successful partnership and one that leads to animosity or even lawsuits. A secure system will help people feel comfortable using it and knowing that information isn’t going anywhere that might hurt their business.
5. How Much Does it Cost
The fifth step is to look at what your budget is for the process automation you want to create. You can look at this in different ways, such as the time it will take to create the workflow automation you need, how much time it will save and what it will cost.
You also have to look at how much time you’ll spend using your automation system and whether or not that fits into your budget. If you’re interested in using a system that requires a lot of hands-on effort, then you should factor that into your thinking and project what the costs of hiring someone to use the automation system or train people on its use.
6. Who is Going to Use It
The sixth step is to think about who will be using your workflow automation system. This isn’t just about how secure or powerful it will be, but also if it will be for the right kind of people.
If you’re automating processes for office employees, the workflow should be designed for people who are comfortable doing repetitive tasks and can get their jobs done in a timely manner. The same goes for mobile workers and remote workers. Both might not have time to spend looking through a manual system, so there should be an app that does all the work for them.
7. Can it Integrate With Other Systems
The final step is to consider whether or not your workflow automation is capable of integrating with other systems.
For example, if you’re automating processes inside of your office and have a system for keeping track of customer orders, then you might want a system that can sync data between the two. This can be done automatically and help make sure that everything stays up-to-date without the need for manual input or checking.
The same goes for making sure your workflow automation integrates or can be linked to other systems outside of your office.
Future of Workflow Automation
Workflow automation solution can help you streamline your marketing efforts and free up time for more strategic tasks. A good marketing automation platform will allow you to automate repetitive tasks, such as automated marketing campaigns or social media posts, so that you can focus on more strategic tasks, such as developing your digital marketing strategy.
AI-powered automation is becoming more popular: 74% of current users anticipate an increase in AI investment within the next three years.
Considering the pace at which technology is advancing, the future of workflow automation looks very promising.
Here are a few things to look forward to:
1. Better Integrations Between Systems
In the near future, you can expect to see even more integration between systems. This is already happening in some areas, such as with websites and smartphones.
2. Automating Manual Processes
Workflow automation systems can save you time by allowing your system to do many tasks for you that are done manually today. These include writing reports, printing documents, sending emails and more.
3. Artificial Intelligence
Artificial intelligence will make it easier for your system to handle more complex tasks, such as making decisions that are harder for you to make, like whether or not an employee should be promoted or fired.
4. Mobile Technology
Automation systems in the future are expected to work on mobile devices, such as desktop computers, smartphones and laptops. If you don’t have access to a desktop computer but need a workflow automation software that can run on mobile devices, experts predict that these systems will be created soon.
5. Life-like Human Interactions
In the future, it’s not hard to imagine that the workflows used in software will be as lifelike as those that are used in real life. This means that you’ll no longer have to interact with a system, but rather have the computer simply do all of your work for you. The system will automatically make decisions and take actions based on what is happening in your business.